Minutes:
Councillor Arnold introduced
the report and stated that the Council is the Accountable Body for
Thames Freeport and had responsibilities around the management of
public money and good governance. She explained that £25m
government funding had been allocated to support capital projects
identified through the Freeport Full Business Case (FBC), which had
been agreed by DLUHC. The projects could only be amended by the
Thames Freeport Governing Board and DLUHC. The project promotors
were now working to develop Outline Business Cases (OBCs) for the
projects and the Accountable Body had been conducting due diligence
checks. The report asked for approval for the projects that have
passed the checks to be submitted to DLUHC. The funding allocated
for these projects was time limited and had to be spent by March
2026, and to ensure there were no delays delegated authority to the
S151 officer in consultation with the Leader, Portfolio Holder for
Governance, Portfolio Holder for Finance, Chief Executive and
Monitoring Officer was being sought to approve the remaining OBCs,
to approve the FBCs and to enter into agreements to release
funding. Councillor Arnold added that the report was also seeking
delegated authority to approve the Freeport Finance and Business
plan for 2024/25, subject to it passing all the necessary checks
and there being legal agreements in place.
The Leader explained that the Council were ensuring it met its
responsibilities as Accountable Body and were working closely with
the Freeport to ensure the necessary legal agreements were in
place. He thanked officers for their hard work on this
report.
RESOLVED: that Cabinet:
1.1 Approved the Outline Business Case
for Seed Capital Funding which have been completed and passed due
diligence checks set out in exempt Appendices 1 and 2 for their
submission to DLUHC.
1.2 Agreed that authority is delegated
to the Section 151 Officer in consultation with the Leader,
Portfolio Holder for Governance, Portfolio Holder for Finance,
Chief Executive and Monitoring Officer to approve:
a. the remaining Outline Business Cases
for Seed Capital Funding set out in exempt Appendix 3 once due
diligence checks are complete and it has been confirmed by Officers
projects align with the Thames Freeport Full Business Case or have
otherwise been agreed by DLUHC through formal change control
processes.
b. the release of initial Seed Capital
Funding to project promotors to develop Business Cases if funding
is requested, approved then released by DLUHC to the Council as
Accountable Body subject to approval of the Thames Freeport
Memorandum of Understanding and once relevant funding agreements
are in place.
c. the Full Business Cases (FBCs) for
Seed Capital Projects and to enter into funding agreements and
release the funding as set out in the FBCs for the delivery of the
projects subject to approval of the Thames Freeport Memorandum of
Understanding, satisfactory completion of procurement processes,
completion of checks and determination of the subsidy control
position of the Accountable Body.
d. the Thames Freeport Operating Company
Business and Finance Plan for 2024-5 and enter into a legally
binding funding agreement subject to approval of the Business Plan
by the General Purposes and Resources Committee of the Thames
Freeport Governing Board, satisfactory completion of due diligence
checks, establishment of the subsidy control position, approving
the Thames Freeport Memorandum of Understanding and signing the
appropriate legal agreements and to confirmation of the funding
available through retained business rates section 31
grant.
Reason for the decision: as outlined in the report
This decision is subject to
call-in
Supporting documents: