Venue: Committee Room 4, Civic Offices, New Road, Grays, Essex, RM17 6SL. View directions
Contact: Jenny Shade, Senior Democratic Services Officers Email: firstname.lastname@example.org
Terms of Reference and Timelines
Councillor Fletcher welcomed everyone to the meeting and stated the aim of the meeting this evening would be to look and agree the Terms of Reference and prepare timelines going forward.
Julie Rogers apologised for not being at the meeting last week at Bywaters. Due to illness she was unable to attend but stated this was an important piece of work and she has committed to attending all future meetings. Julie Rogers explained that with the waste strategy and waste disposal contracts due to expire next year, along with the national strategy in relation to increasing recycling the timing is right for this work.
Members agreed the minutes from the Bywaters Site Visit held on the 28 August 2019.
The next meeting will be held at the Depot at Oliver Close and would focus on:
• What the strategy may include by way of headings
• What items would be allocated to each meeting
• Agree a draft action plan
• Consider consultation and timing, draft consultation document to be prepared by officers in advance
• Update from Lyn Aben on the work currently being undertaken in collection areas in community buildings
Other items Members would like to see included:
• What initiatives have been tried and tested before in Thurrock over the last 5 years
• What are the potential options to consider
• What education has been undertaken
• A diagram of the route of rubbish (collect, stored, presented and disposed)
• The list of top quartile recycling authorities with their collection frequencies included.
Members were asked to consider whether a public consultation should be undertaken with residents being asked about Thurrock’s recycle regime. The consultation would be made available to the public via the Thurrock Council’s Portal and Members agreed that as the consultation would affect every household in the borough that residents should be given as much information regarding this. This could be undertaken via social media, press releases and possibly a letter to each house directing residents to participate in the consultation. Julie Rogers agreed to speak to the Communications Team and prepare a draft communication plan.
Officers agreed that a draft cross party consultation document could be prepared in time for the next meeting. Members agreed that the consultation document should not pre-empt how savings made from the strategy could be allocated, as the benefits of these savings may take several years before they are known.
Julie Rogers asked Members to consider the current tight timelines of presenting the vision statement to the Cleaner Greener and Safer Overview and Scrutiny Committee in December 2019 and whether the consultation should take place before or after the strategy was prepared. The options are to (1) consult early so that feedback informs the strategy vision resulting in a delay to presenting the vision to CGS in February 2020 and then to Cabinet in March, strategy developed and presented to first meeting of CGS in the new municipal year and Cabinet thereafter or (2) prepare the vision ... view the full minutes text for item 7.