Agenda and minutes

Planning Committee - Thursday, 18th August, 2022 6.00 pm

Venue: Committee Room 2, Civic Offices 3, New Road, Grays, Essex, RM17 6SL.

Contact: Kenna-Victoria Healey, Senior Democratic Services Officer  Email:


No. Item


Minutes pdf icon PDF 106 KB

To approve as a correct record the minutes of the Planning Committee meeting held on 14 July 2022.


Additional documents:


The minutes of the meeting held on 14 July 2022 were approved as a true and correct record.


Item of Urgent Business

To receive additional items that the Chair is of the opinion should be considered as a matter of urgency, in accordance with Section 100B (4) (b) of the Local Government Act 1972.

Additional documents:


There were no items of urgent business.


Declaration of Interests

Additional documents:


Councillor Little declared an interest in item 9, planning application 22/00930/FUL in that the application was within her Ward.


Declarations of receipt of correspondence and/or any meetings/discussions held relevant to determination of any planning application or enforcement action to be resolved at this meeting

Additional documents:


The Chair declared the following correspondence on behalf of all Members:


  • Planning Application 22/00930/FUL, Woodlands Koi Farm, South Avenue, Langdon Hills, Essex, SS16 6JGan email in support of the application.


Councillor Carter advised he had not received the correspondence, the Chair and other Members had received.


Planning Appeals pdf icon PDF 102 KB

Additional documents:


The Assistant Director for Planning, Transport and Public Protection presented the reports to Members.




That the reports be noted.



22/00210/FUL - High Fields, Lower Dunton Road, Bulphan, Upminster, Essex, RM14 3TD (Deferred) pdf icon PDF 155 KB

Additional documents:


The report was presented by the Principal Planning Officer.


Members questioned the difference in terms of footprint between Cumbria (the neighbouring property) and the proposal that is the subject of this application on the basis that they appeared similar.  The Principal Planning Officer commented that the crucial consideration in relation to green belt applications is the size of the original dwelling at the application site, rather than any other dwellings surrounding it.


The Principal Planning Officer set out that a replacement dwelling could be supported by that national and local planning policy sets out that replacement buildings should not be materially larger than the original building. Members were advised that other dwellings within the street or area were not relevant to the assessment of inappropriate development.


During the debate Councillor Piccolo stated that, as much as he could understand the concerns of the Planning Officers, he felt there was exceptional circumstances to this application and from his point of view there would be no impact on the green belt due to the limited visibility of the proposal  He continued by saying that he felt that the reasons given by Members for approval at previous meetings had been clear and that each application should be taken on its own merit.


Councillor Watson commented that she was struggling with the application as she could not understand how harm to openness of the greenbelt could be linked to this application given its location. The Chair of the Committee commented that it was clear Members disagreed with the recommendation of Officers and highlighted that, should Members be mindful to approve the application, it was likely to be referred to the Monitoring Officer for their legal opinion.


The Chair thanked Members for their comments and sought if anyone wished to recommend the Officers recommendation. No Member recommended the application as per the Officers report, the Chair then sought an alternative recommendation.


The Assistant Director of Planning, Transport and Public Protection advised the Constitution was clear that an alternative recommendation would need to be put forward. He continued by advising Members that the application was considered inappropriate development and was beyond what could be seen as a reasonable enlargement relative to the existing property. It was advised that the proposal conflicts with national and local policies.


Members then put forward their reasons for approving the application, addressing each reason for refusal in term.


Members commented that the present building could not be seen from the roadside and the building itself was rather dishevelled. Members felt that the resultant property would not be incongruous in the location and would be reflective of the neighbouring properties in terms of scale. Overall, it was felt that approving the application would not impede on the openness of the greenbelt.


Members continued onto their second reason for approval to which they stated in their opinion 99% of the plot would be retained and the proposal would improve the appearance of the of the building. In addition, there would be positive impacts  ...  view the full minutes text for item 28.


22/00930/FUL – Woodlands Koi Farm, South Avenue, Langdon Hills, Essex, SS16 6JG pdf icon PDF 184 KB

Additional documents:


The report was presented by the Senior Planning Officer.


Councillor Polley thanked the Planning Officer for the report and sought clarification on whether the council had been considering enforcement action or if officers were actually taking enforcement action. The Senior Planner explained a reference had been set-up on the system and Officers were preparing an enforcement notice, however an issue with land ownership arose and so an actual enforcement notice was never served, but it was intended to be served.


Speaker statements were heard from:


  • Statement of Support: Councillor Barry Johnson, Ward Member


During the debate it was mentioned that looking at that planning history and the way the applicant had come back time and time again with the plans changing very little and then the fact that the fact that the outer building had been extended. Members commented the application had been refused in the past and they couldn’t see a reason to approve it now.


The Chair proposed the Officer recommendation to refuse the application and was seconded by Councillor Polley.


For: (5) Councillors Tom Kelly (Chair), Georgette Polley (Vice-Chair), Adam Carter, Terry Piccolo, and Lee Watson


Against: (0)


Abstained: (1) Councillor Susan Little



21/01804/FUL - Beauchamp Place, Malvern Road, Grays, RM17 5TH pdf icon PDF 212 KB

Additional documents:


The report was presented by the Principal Planning Officer.


Councillor Little thanked Officers for the report, she enquired if the new day room would be plumbed into anything other than just electricity. The Principal Planning Officer explained the applicant had connected to the sewage network. It was mentioned this was something which had taken place after formal planning permission had been approved by the Planning Inspectorate.


Members heard the day room had ancillary uses so there was a kitchen, washing area and a seating area. There was also an area for one of the children on the site who had specific medical needs, so there was a room to allow recuperation and to help with their medical needs.


Councillor Carter sought clarity on how the planning application in front of Members compared to the planning application which was considered by the Planning Inspectorate and allowed on appeal. The Principal Planning Officer explained the site plan which was approved following the Inspector’s decision and as part of the Inspector’s decision permission for five plots were to be provided for five named families.


The Planning Officer further commented that as part of the application a condition has been included stating if this day room this built, the previous proposed day room cannot be and the conditions from the planning Inspectorates’ decision had been reinstated.


During the debate Councillor Watson commented she felt the application was sympathetic to what the site was and that a lot of the Traveller sites were well kept. She continued by saying she felt it could be a benefit for the area.


Councillor Little proposed the officer’s recommendation to approve the application and was seconded by Councillor Piccolo.


For: (5) Georgette Polley (Vice-Chair), Adam Carter, Susan Little, Terry Piccolo, and Lee Watson


Against: (0)


Abstained: (1) Councillor Tom Kelly (Chair)



21/01427/CV - Cedarwood Court And Elmwood Court, Southend Road, Stanford Le Hope, Essex pdf icon PDF 235 KB

Additional documents:


The report was presented by the Principal Planning Officer.


The provision of adequate soft landscaping within the development was discussed and it was highlighted by the Planning Officer that one of the conditions which had been suggested required that the trees shown on the plans were planted in the next available planting season and required that the trees would be retained for five years.  The condition also required the provision of placement trees if any died within a five-year period. 


The Chair proposed the officer’s recommendation to approve the application and this was seconded by Councillor Carter.


For: (6) Councillors Tom Kelly (Chair), Georgette Polley (Vice-Chair), Adam Carter, Susan Little, Terry Piccolo, and Lee Watson


Against: (0)


Abstained: (0)