Minutes:
Councillor Gerrish introduced
the report, as Chair of the Corporate Overview and Scrutiny
Committee and Chair of the Scrutiny Review. He began by thanking
Democratic Services for their hard work on the project, and stated
that it had been a lengthy project due to delays caused by COVID-19
and the need for genuine cross-party participation, particularly
from scrutiny Chairs, members from scrutiny, and members of the
Executive. He thanked all Members for their participation in the
project, and stated that all suggestions raised at the
Executive-Scrutiny Workshop had been incorporated within the
recommendations. He stated that the aim of the review had been to
improve scrutiny, and ensure that scrutiny recommendations resulted
in action. He added that although the functions would remain
separate, with the Executive making decisions, the wish of the
review had been to ensure that scrutiny had a full role, including
policy development. He highlighted page 22 of the agenda, which
contained the recommendations for the review, which had been
divided into structural recommendations that could be implemented
now, and developmental recommendations that would take longer to
implement. He stated that one of the most important recommendations
was the adoption of the Executive-Scrutiny Protocol which would
formalise operating guidelines and introduce new ways of working.
He stated that the Protocol would provide more formal recognition
of scrutiny’s feedback at Cabinet and also ensure scrutiny
powers, such as invitation of Portfolio Holder’s to scrutiny
meetings, were developed. He stated that the Executive-Scrutiny
Protocol highlighted processes that already existed at Thurrock,
such as the Chairs Letter to the Executive, but would ensure that
scrutiny could have a larger role within the Council. He stated
that due to limitations the review had not considered how members
of the public could become more involved in scrutiny, but this
could be looked into at a later date, as this report introduced a
framework which could be built upon.
Councillor Halden thanked Councillor Gerrish for the report and
stated that he felt good scrutiny and good opposition created good
governance. He was pleased to see the report and felt that an
improved scrutiny function would ensure that the Executive made
good decisions, with all Members included in the process. He felt
that the scrutiny function depended on individual Chairs working
with the Executive, but welcomed the report and its
recommendations. He asked if an additional recommendation could be
added for the Monitoring Officer to convene a Constitution Working
Group in 2021 to ensure the recommendations from the report were
embedded within the Council.
Councillor Coxshall again thanked Councillor Gerrish and stated
that scrutiny Chairs also needed to work with officers on reports
that came before their committee, as well as working with the
Portfolio Holder if political questions needed to be answered. He
felt that it was a good idea for the scrutiny Chairs to invite the
Portfolio Holder before the Committee once a year to undertake a
deep dive regarding certain issues. He added that cross-party
scrutiny Chairs should also work together to ensure scrutiny was
working as a whole.
Councillor Hebb welcomed the report, and agreed with all
recommendations. He stated that the Protocol and recommendations
would improve clarity regarding the hand-over from the scrutiny
function to the Executive. He added that each Chair had a different
character and would lead their scrutiny committee differently, so
this should be considered when implementing the report. He felt
that although the report and recommendations were good, it was a
shame that the process had to be formalised, as this would
potentially lose some individual characteristics from each Chair
and committee. He agreed that Portfolio Holders should attend
scrutiny meetings, as he felt this would improve relationships
between the Portfolio Holder and their shadow, and would lead to
better working. He agreed with the additional recommendation from
Councillor Halden regarding the Constitution Working Group looking
at the recommendations.
Councillor Huelin thanked officers and the Corporate Overview and
Scrutiny Committee for their hard work on the report, and felt that
the conversation at the Executive-Scrutiny Workshop had been open
and led to greater understanding and good recommendations. She felt
pleased that recommendations 3 and 4 had been included in the
report, and welcomed the conversation between Portfolio Holders and
Shadow Portfolio Holders. She also welcomed recommendation 9
regarding the reduction of ‘to note’ reports at
scrutiny, as this could free up time for proper scrutinising.
Councillor Hebb questioned whether the ‘to note’
reports which were emailed to Members could come before public
committee if necessary.
Councillor Gerrish stated that different scrutiny Chairs did have
different styles, but felt that the Executive-Scrutiny Protocol
would ensure Chairs had a clearer understanding of their powers and
role, which would be beneficial for the wider Council. He stated
that he was happy include the additional recommendation regarding
the Constitution Working Group considering the implementation of
the report in 2021, and felt this might improve the ongoing
conversation. He replied to Councillor Hebb’s question that
the Chairs would receive specific guidance regarding ‘to
note’ reports, and hoped that Chairs would understand when a
report needed to come before Committee for public interest,
compared to a report which had no real impact on scrutiny’s
work and could be separately emailed.
The Leader summarised and felt that it was good to see this report,
and hoped it would have a continued impact. He felt that scrutiny
should not be a ‘talking shop’ and should be a part of
effective decision-making at the Council. He added that it was good
to see a more formalised process for scrutiny comments to get to
Cabinet, as well as a strengthening of the relationship between
Portfolio Holder and Shadow Portfolio Holder. He also felt it was a
good recommendation for the scrutiny function to have oversight of
the motions process, and ensure that each motion is taken seriously
and actioned. The Leader supported the additional recommendation
made by Councillor Halden regarding the Constitution Working Group,
which would ensure all recommendations were enacted.
RESOLVED: That Cabinet:
1. Approved the recommendations as set out in Appendix 1 as they
relate to Cabinet functions, and noted those that pertain to the
Overview and Scrutiny function.
2. Approved the draft Executive-Scrutiny Protocol, as attached at
Appendix 1.
Reason for decision: as outlined in the
report
This decision is subject to call in
Supporting documents: